Executive Assistant – Engineering consultancy firm

Earn up to Php 26,000/month for this position
19/F Robinsons Summit Center, Ayala Avenue, Makati, PH

QUALIFICATIONS

  • A bachelor’s degree from an accredited college or university preferred
  • At least 2 years of experience in a PA/Team Assistant position or in an equivalent role
  • Experience supporting multiple people in the Engineering or equivalent industry
  • Relevant experience in providing administrative services, meetings, minute preparation, and reporting
  • Basic technical skills—able to navigate through smartphone and computer applications
    • An advanced working knowledge of Microsoft Office, Internet, and email applications
    • Typing speed of 70wpm with at least 98% accuracy
  • Strong communication and interactive skills, able professional interaction with a range of people including senior executives, other employees, and clients
  • Able to maintain confidentiality and comply with data security and protection guidelines
  • Can work independently with little supervision
    • Able to maintain quality of output even under pressure
  • Promotes a cohesive work and team environment
    • Demonstrates proactive work ethics
    • Collaborative—willing to help team out with other related activities
  • Strong organizational and time management skills
  • Calmly adapts well to new and challenging

 

RESPONSIBILITIES

If hired as Executive Assistant, you will be tasked to provide dedicated support to the Executive, ensuring all secretarial and administrative tasks are handled efficiently and effectively.

  • Serve as a Diary Manager for the Executive
    • Booking of required appointments
  • Maintaining an effective and appropriate diary and travel calendar
  • Ensuring they are kept abreast of attendance requirements well in advance
  • Acts as a conduit between the Executive and other staff, advising on whereabouts and facilitating effective time management
  • Reconcile personal and credit card expenses, process invoice payments
  • Organize meetings and teleconferences and coordinate with participants
  • Assist with various program activities
    • Data analysis
    • Organizing presentations and reporting
    • Project reporting, planning, and progress monitoring
  • Perform various tasks as required by the Executive and the program
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