Accounts Payable Processing Specialists — Engineering consultancy firm

QUALIFICATIONS

The Accounts Payable Processing Specialist ensures accurate, timely processing of supplier invoices and employee expenses for Australian and New Zealand entities.

This role maintains compliance with ANZ tax regulations, internal controls, and service level agreements while supporting stakeholders across multiple regions.

• Strongly preferred:
  • Experience supporting Australian and/or New Zealand entities within a BPO environment
  • Familiarity with ANZ GST rules and invoice tax coding
  • Exposure to ERP systems such as SAP, Oracle, Pronto, NetSuite, TechnologyOne, MYOB, or similar
  • High integrity when handling confidential financial information
• At least 1 year of experience in Accounts Payable or finance operations
• Strong understanding of invoice processing, reconciliations, and AP workflows
• Basic technical skills—able to navigate through smartphone and computer applications
  • Good working knowledge of Microsoft Excel
• Excellent English communication skills (written and verbal)
• Customer service orientation when dealing with suppliers and internal finance teams
• Strong problem-solving skills with a process-focused mindset
• High accuracy and strong attention to detail
• Can independently and collaboratively within a remote team
• Ability to work to deadlines in a high-volume environment
• Willingness to work an Australian/New Zealand shift

RESPONSIBILITIES

• Receive, verify, and accurately enter supplier invoices into the AP system while ensuring correct coding to cost centers, GL accounts, and projects
• Validate GST (Australia) and GST adjustments (New Zealand) in accordance with local tax rules and internal compliance standards
• Reconcile supplier statements and proactively follow up on any identified discrepancies or missing invoices
• Support month-end close activities, specifically focusing on the preparation and accuracy of AP accruals
• Maintain strict adherence to Australian and New Zealand tax requirements, including withholding tax where applicable, and follow all audit controls
• Ensure compliance with internal approval workflows and segregation-of-duties requirements
• Respond to internal queries and resolve invoice or payment issues via email or shared mailboxes in a timely manner
• Liaise directly with Finance and Operational Teams based in Australia and New Zealand to ensure seamless communication
• Escalate complex matters to the AP Team, Senior AP Processor, or AP Assistant Manager when necessary
• Maintain accurate AP records within the finance systems and assist in generating reports, such as overdue invoice tracking