Office Assistant

QUALIFICATIONS

• Bachelor’s degree in Business Administration or a related field is preferred
• At least 1–2 years of experience in an administrative or office support role
• Strong organizational skills with the ability to manage high-detail tasks
• Prior experience dealing with Philippine government agencies (BIR, PEZA, etc.) or banking institutions
• Basic technical skills—able to navigate through smartphone and computer applications
  • Proficient in MS Office (Word, Excel, PowerPoint) and the operation of basic office equipment
• Good verbal and written communication skills to coordinate with internal and external teams
• Strong attention to detail, especially regarding document filing and compliance
• High level of discretion when handling confidential company information
• Ability to multitask and manage various ad hoc tasks efficiently
• Willingness to support various departments and carry out diverse administrative duties

RESPONSIBILITIES

• Answer and direct phone calls, emails, and correspondence to the appropriate departments or individuals
• Maintain highly organized filing systems, both physical and digital, ensuring the proper filing of all company documents
• Ensure hard copies of official receipts are collected, recorded, and filed accordingly for financial tracking
• Perform general clerical work, such as releasing checks to vendors and handling incoming inquiries
• Monitor and order office supplies to ensure stock availability and seamless daily operations
• Deliver and pick up documents and other items to and from the company office, banks, or locations of check signatories
• Handle government and compliance support by submitting required documents to City Hall and other government agencies
• Assist with organizing company events and various team-building activities
• Carry out other duties and responsibilities as assigned by the Immediate Head, Department Head, and top management