Why subject lines matter when sending customer service emails

OABPO Blog Team Published on July 25, 2014

customer-service-representative-thinking-about-a-good-email-subject-header--Open-Access-BPO
If your business uses email as a customer service channel or as one of your outsourced call center support services, you probably send your customers dozens of emails a day. You surely devote a great deal of time to ensuring that the each message’s body is well-put-together, but are you doing the same to the subject line? If you treat email subjects lightly, you’re making a big mistake.

Your email subject line, being the first thing your customers see in their inbox, is just as crucial as the actual content of your emails. In fact, the efforts you pour into composing a winning customer service email response can be rendered useless if your email subject line sucks.

The importance of email subject lines

Simply put, the subject line you or your email support agents use determines the probability of your emails being opened and how its recipients are going to respond. It gives your customers a hint as to what the email is all about. Hence, if it does not spark their interest, your emails are most likely going to end up in their trash folder.

customer-service-representative-thinking-about-a-good-email-subject-header-customer-service-emails-Open-Access-BPO--

Most people who receive several emails daily would just quickly browse through subject lines in their inbox when determining which emails are worth reading. A single misspelled word is enough to send an email to virtual oblivion. Lengthy subject lines with annoying characters and punctuation can make your emails look like spam messages. This can lead to customers blocking you forever or unsubscribing from your email service.

How to get it right

Choosing the best subject line is not just about ensuring that it’s attention-grabbing. There are other rules you need to keep in mind. The words you choose and sense of urgency they send to readers are important considerations too. Every letter, punctuation mark, and letter case in your subject line counts. Keep it short and make sure it specifies the topic of the email in a compelling and focused manner.

A report by MailChimp reveals that emails with subject lines containing the words “urgent” and “important” have significantly higher open rates than normal because they imply sensitivity to time and are therefore more captivating to readers.

customer-service-representative-thinking-about-a-good-email-subject-header--Open-Access-BPO---

The same report implies that personalization is another way to make your subject lines convincing enough to be clicked on. Mentioning both the first and last name of the recipient can create a positive impact on the person reading the subject line. This is an interesting finding since most industries choose to just use the first name of the recipient when personalizing subject lines.

So, the next time you send a customer service email, reflect on what you like to see in your inbox if you were the recipient. People are constantly flooded with spam every day and are also pressed for time. If your subject lines contain vague teasers, requests for money, or nagging reminders, there’s a high probability your emails will be immediately ignored, deleted, or flagged as spam upon receipt.

Join us on facebook
Open Access BPO Yesterday
Your #CRM is the bedrock of exceptional #CustomerExperiences and enduring customer relationships.

To ensure this foundation remains strong, consistent maintenance and timely updates are crucial for sustained success

Visit our blog to learn about the potential pitfalls of neglecting your CRM and understand how to keep it a powerful asset: https://buff.ly/oct6pIg

——————————
Delivering the best #CX requires a dedicated team committed to exceeding expectations and ensuring #CustomerSatisfaction at every touchpoint.

Let's connect and see how we can empower your customer relationships: https://buff.ly/Y50WgZe

#WeSpeakYourLanguage
#CustomerExperience #CSat
#OutsourcingCX #CustomerService #CallCenters
#CustomerCentric #HappyCustomer
Open Access BPO 4 days ago
It's easy to focus on tech skills and language when hiring #CustomerSupport staff.
But are we missing those other qualities that truly make a #CustomerExperience exceptional?

What hidden talents separate a good agent from a great one?

𝗛𝗲𝗿𝗲 𝗮𝗿𝗲 𝘀𝗼𝗺𝗲 𝗰𝗿𝗶𝘁𝗶𝗰𝗮𝗹 𝗯𝘂𝘁 𝘂𝗻𝗱𝗲𝗿𝘃𝗮𝗹𝘂𝗲𝗱 𝘀𝗸𝗶𝗹𝗹𝘀 𝘁𝗵𝗮𝘁 #𝗪𝗼𝘄𝗖𝘂𝘀𝘁𝗼𝗺𝗲𝗿𝘀 𝗮𝗻𝗱 𝗹𝗲𝗮𝗱 𝘁𝗼 #𝗕𝗿𝗮𝗻𝗱𝗟𝗼𝘆𝗮𝗹𝘁𝘆: https://buff.ly/QGNxaJG

——————————
Our recruitment, training, and quality assurance best practices have helped transform our partners' #BrandExperience.

Contact us right now for heightened #CustomerExperience that sets your brand apart:
https://buff.ly/Y50WgZe

#WeSpeakYourLanguage
#CustomerExperience #CSat
#OutsourcingCX #CustomerService #CallCenters
#CustomerCentric #HappyCustomer
Open Access BPO 7 days ago
𝗢𝗽𝗲𝗻 𝗔𝗰𝗰𝗲𝘀𝘀 𝗕𝗣𝗢 𝗟𝗲𝘃𝗲𝗿𝗮𝗴𝗲𝘀 𝗜𝗺𝗽𝗿𝗼𝘃 𝗳𝗼𝗿 𝗘𝗻𝗵𝗮𝗻𝗰𝗲𝗱 𝗧𝗲𝗮𝗺 𝗗𝘆𝗻𝗮𝗺𝗶𝗰𝘀

Open Access BPO Manila recently hosted 𝐈𝐦𝐩𝐫𝐨𝐯 𝐏𝐥𝐚𝐲 𝐋𝐚𝐛 on March 28th, bringing new experiences to its workforce.

This engaging session provided a hands-on experience designed to cultivate collaboration, creative problem-solving, and stronger communication skills among team members. By exploring the fundamentals of improvisation in a supportive environment, participants enhanced their adaptability and teamwork abilities – qualities crucial for effective partnerships and workplace harmony.

This initiative underscores Open Access BPO's commitment to fostering a dynamic and people-centric work culture, ultimately benefiting our partners through more cohesive and innovative service delivery.

#WeSpeakYourLanguage
Open Access BPO 8 days ago
Ready to elevate your brand? Open Access BPO empowers you to unlock new opportunities and achieve scalable growth.

From customer support to back-office solutions, we're your partner in expansion.

#WeSpeakYourLanguage
Open Access BPO 13 days ago
Call center managers are responsible for keeping operations running smoothly.
This means they also have to take note of the usual issues they need to keep at bay.

𝗛𝗲𝗿𝗲 𝗮𝗿𝗲 𝟰 𝗼𝗳 𝘁𝗵𝗲 𝗯𝗶𝗴𝗴𝗲𝘀𝘁 𝗽𝗿𝗼𝗯𝗹𝗲𝗺𝘀 𝘁𝗵𝗮𝘁 #𝗖𝗮𝗹𝗹𝗖𝗲𝗻𝘁𝗲𝗿 𝗺𝗮𝗻𝗮𝗴𝗲𝗿𝘀 𝗺𝘂𝘀𝘁 𝗳𝗮𝗰𝗲: https://buff.ly/CCAZeNL

---------
Our industry expertise and the skilled workforce enable us to create exceptional experiences for your customers.

Call us today and let's start building the best team for your brand:
https://buff.ly/zQqgKkw

#WeSpeakYourLanguage
#CustomerSupport #CX #CSat
#CustomerSatisfaction #outsourcing
Open Access BPO 14 days ago
The Holy Week is a time to renew our faith and find peace in reflection.

If you’re traveling to be with family or friends or venturing on a pilgrimage, do so with patience and caution.

Let's extend care not just to our loved ones but also to everyone we share the road with. May your journey be safe, and may this season bring you clarity and renewal.

#WeSpeakYourLanguage
#OABPOholidays #HolyWeek
#MahalNaAraw #HolyWeek2025