5 Smart ways to make your customer support proactive

OABPO Blog Team Published on August 13, 2014

5 Smart ways to make your customer support proactive- Open Access BPO
Many businesses commit the mistake of making their approach to customer support mostly reactive. This means that their call center support services are only tapped when problems arise. This reactive stance is nonetheless beneficial to customers, since their concerns are still attended to. But the problem is, reactive customer service does not offer anything extra special that can take customer satisfaction to the next level.

With proactive customer service, you solve problems before customers call your contact center or even before they become aware that these problems exist. Preemptive customer service is therefore profitable because of the positive impact it can create on customer retention.
If you want to take your customer service strategy to a whole new impressive level by making it proactive, here are some initiatives you can start with:

1. Outbound call or email

5 Smart ways to make your customer support proactive- Open Access BPO- Outbound call or email

Outbound communication is no longer just about making cold calls or sending e-mail newsletters. You can now reach out to your valued customers and give them information, such as system updates or troubleshooting instructions, that can prevent them from facing issues with your products and services. Whether it s notification by phone call, text message, or email, keeping your customers updated about things that may be useful to them can improve your relationship with them.

2. Live chat

5 Smart ways to make your customer support proactive- Open Access BPO- Live chat

Traditionally, live chat interaction is initiated by customers when they are having difficulties while browsing your website. But proactive customer service experts will tell you that you can target this form of assistance to your site visitors without waiting for them to make the first move. Chat invitations or prompts can be sent if a customer is spending too much time on important website sections such as order forms or checkout page.

Proactive chat can therefore prevent customers from leaving your site before completing the sales process.

3. Customer surveys

5 Smart ways to make your customer support proactive- Open Access BPO- Customer surveys

Since your customers are the people you want to impress, they also serve as your best source of learning. By conducting customer surveys, you can ask them what they truly want you to do for them. You may seek feedback on what new functionality they want to see or what promo offers would entice them to buy more. Instead of waiting for customers to call you or send you emails for suggestions, you need to take the initiative by asking them these questions so that you are one step ahead of the game.

4. Self Service

5 Smart ways to make your customer support proactive- Open Access BPO- Self Service

From time to time, your customers may seek information about your brand or the specific product that they purchased from you. These potential questions can be answered even before your customers raise them to you personally. Make it easy for your customers to access commonly searched information on your website, user manuals, or mobile apps. Spare them the added burden of having to call you when all they need are just basic pieces of information such as terms of service, product details, or physical store locations.

5. Content database

5 Smart ways to make your customer support proactive- Open Access BPO- Content Database

Online content curation and reference building are some ways of educating your customers about matters that can give them a better customer experience. Your blog may be used to publish helpful articles that give tips on how to maximize the features of your products. Your site may also dedicate a section for frequently asked questions (FAQ) or a user forum where customers can contribute and browse through relevant discussions. The things they learn from your published content will proactively offer solutions to potential problems that they may encounter in the future.

If you truly want to become a winner in customer service, you need to take the extra step of anticipating potential customer concerns and making solutions readily available. Proactive customer service will not only let you impress your customers, but will also lessen the workload of your customer support agents. It s about time you start stepping up your game by making your customer service exceptional.

Join us on facebook
Open Access BPO 7 hours ago
It's easy to focus on tech skills and language when hiring #CustomerSupport staff.
But are we missing those other qualities that truly make a #CustomerExperience exceptional?

What hidden talents separate a good agent from a great one?

๐—›๐—ฒ๐—ฟ๐—ฒ ๐—ฎ๐—ฟ๐—ฒ ๐˜€๐—ผ๐—บ๐—ฒ ๐—ฐ๐—ฟ๐—ถ๐˜๐—ถ๐—ฐ๐—ฎ๐—น ๐—ฏ๐˜‚๐˜ ๐˜‚๐—ป๐—ฑ๐—ฒ๐—ฟ๐˜ƒ๐—ฎ๐—น๐˜‚๐—ฒ๐—ฑ ๐˜€๐—ธ๐—ถ๐—น๐—น๐˜€ ๐˜๐—ต๐—ฎ๐˜ #๐—ช๐—ผ๐˜„๐—–๐˜‚๐˜€๐˜๐—ผ๐—บ๐—ฒ๐—ฟ๐˜€ ๐—ฎ๐—ป๐—ฑ ๐—น๐—ฒ๐—ฎ๐—ฑ ๐˜๐—ผ #๐—•๐—ฟ๐—ฎ๐—ป๐—ฑ๐—Ÿ๐—ผ๐˜†๐—ฎ๐—น๐˜๐˜†: https://buff.ly/QGNxaJG

โ€”โ€”โ€”โ€”โ€”โ€”โ€”โ€”โ€”โ€”
Our recruitment, training, and quality assurance best practices have helped transform our partners' #BrandExperience.

Contact us right now for heightened #CustomerExperience that sets your brand apart:
https://buff.ly/Y50WgZe

#WeSpeakYourLanguage
#CustomerExperience #CSat
#OutsourcingCX #CustomerService #CallCenters
#CustomerCentric #HappyCustomer
Open Access BPO 2 days ago
๐—ข๐—ฝ๐—ฒ๐—ป ๐—”๐—ฐ๐—ฐ๐—ฒ๐˜€๐˜€ ๐—•๐—ฃ๐—ข ๐—Ÿ๐—ฒ๐˜ƒ๐—ฒ๐—ฟ๐—ฎ๐—ด๐—ฒ๐˜€ ๐—œ๐—บ๐—ฝ๐—ฟ๐—ผ๐˜ƒ ๐—ณ๐—ผ๐—ฟ ๐—˜๐—ป๐—ต๐—ฎ๐—ป๐—ฐ๐—ฒ๐—ฑ ๐—ง๐—ฒ๐—ฎ๐—บ ๐——๐˜†๐—ป๐—ฎ๐—บ๐—ถ๐—ฐ๐˜€

Open Access BPO Manila recently hosted ๐ˆ๐ฆ๐ฉ๐ซ๐จ๐ฏ ๐๐ฅ๐š๐ฒ ๐‹๐š๐› on March 28th, bringing new experiences to its workforce.

This engaging session provided a hands-on experience designed to cultivate collaboration, creative problem-solving, and stronger communication skills among team members. By exploring the fundamentals of improvisation in a supportive environment, participants enhanced their adaptability and teamwork abilities โ€“ qualities crucial for effective partnerships and workplace harmony.

This initiative underscores Open Access BPO's commitment to fostering a dynamic and people-centric work culture, ultimately benefiting our partners through more cohesive and innovative service delivery.

#WeSpeakYourLanguage
Open Access BPO 3 days ago
Ready to elevate your brand? Open Access BPO empowers you to unlock new opportunities and achieve scalable growth.

From customer support to back-office solutions, we're your partner in expansion.

#WeSpeakYourLanguage
Open Access BPO 9 days ago
Call center managers are responsible for keeping operations running smoothly.
This means they also have to take note of the usual issues they need to keep at bay.

๐—›๐—ฒ๐—ฟ๐—ฒ ๐—ฎ๐—ฟ๐—ฒ ๐Ÿฐ ๐—ผ๐—ณ ๐˜๐—ต๐—ฒ ๐—ฏ๐—ถ๐—ด๐—ด๐—ฒ๐˜€๐˜ ๐—ฝ๐—ฟ๐—ผ๐—ฏ๐—น๐—ฒ๐—บ๐˜€ ๐˜๐—ต๐—ฎ๐˜ #๐—–๐—ฎ๐—น๐—น๐—–๐—ฒ๐—ป๐˜๐—ฒ๐—ฟ ๐—บ๐—ฎ๐—ป๐—ฎ๐—ด๐—ฒ๐—ฟ๐˜€ ๐—บ๐˜‚๐˜€๐˜ ๐—ณ๐—ฎ๐—ฐ๐—ฒ: https://buff.ly/CCAZeNL

---------
Our industry expertise and the skilled workforce enable us to create exceptional experiences for your customers.

Call us today and let's start building the best team for your brand:
https://buff.ly/zQqgKkw

#WeSpeakYourLanguage
#CustomerSupport #CX #CSat
#CustomerSatisfaction #outsourcing
Open Access BPO 10 days ago
The Holy Week is a time to renew our faith and find peace in reflection.

If youโ€™re traveling to be with family or friends or venturing on a pilgrimage, do so with patience and caution.

Let's extend care not just to our loved ones but also to everyone we share the road with. May your journey be safe, and may this season bring you clarity and renewal.

#WeSpeakYourLanguage
#OABPOholidays #HolyWeek
#MahalNaAraw #HolyWeek2025
Open Access BPO 10 days ago
Given the substantial complexities of staff and project management, it is understandable that numerous team leaders underachieve or fail upon assuming this role.

๐—™๐—ผ๐—ฐ๐˜‚๐˜€ ๐—ผ๐—ป ๐—ฐ๐˜‚๐—น๐˜๐—ถ๐˜ƒ๐—ฎ๐˜๐—ถ๐—ป๐—ด ๐˜๐—ต๐—ฒ๐˜€๐—ฒ #๐—Ÿ๐—ฒ๐—ฎ๐—ฑ๐—ฒ๐—ฟ๐˜€๐—ต๐—ถ๐—ฝ๐—ฆ๐—ธ๐—ถ๐—น๐—น๐˜€ among your #CustomerService team leaders: https://buff.ly/9BhNb6G

โ€”โ€”โ€”โ€”โ€”โ€”โ€”โ€”โ€”โ€”
Invest in your leaders, elevate your #CustomerSatisfaction.

For a #LeadershipDevelopment program that ensures high-quality #CustomerExperience and drives tangible business results: https://buff.ly/cAnQNot

#WeSpeakYourLanguage