4 Customer Support Tasks Only Humans Can Perform

4 Customer Support Tasks Only Humans Can Perform

Faith Ocampo Published on January 11, 2017Last updated on December 8, 2022

Will artificial intelligence (AI) tools eventually gain enough power to drive all humans out of call centers?

customer support agents with robot call center rep

Several customer support roles have already been replaced by software and machines. There are now bots that can make consumer purchases for customers, sell travel tickets, approve requests, and others. In many parts of the world and across industries, we’re beginning to see routine tasks being stolen from humans by computers.

But can automation tools really take over an entire contact center?

It’s possible, especially if we factor in the progress of AI and machine learning, but it isn’t likely to happen anytime soon. Until robots become clever enough to make accurate predictions and communicate like a real person, some tasks are still better delivered by human customer service reps. Here are some of them:

  1. Solving New Issues

    customer support agent assisting consumer over the phone

    As businesses interact with customers daily, there’s always the possibility that they’d encounter new, complex issues for which no protocols yet exist. These cases are better handled by agents who can adapt to a customer’s needs, find effective solutions, and relay the information to the rest of the organization.

    Most AI tools would be confused when they’re faced with unfamiliar situations, as these require impromptu problem solving. Chatbots, for instance, mostly handle basic queries and commands. Because of their limited capability, they must be monitored by human customer support agents who can take over conversations when they start becoming complex.

  2. Managing Customer Information

    customer support rep handling customer digital data

    Nowadays, smart customer relationship management (CRM) tools are widely used and are helping call centers eliminate time-consuming processes. Such software can perform an array of data management procedures, including organizing, categorizing, and basic data processing. But if you want to truly understand your consumers, you need humans with hands-on experience and knowledge in customer relations.

    In addition, making sense of insights is just the tip of the iceberg. It’s more crucial that brands maximize the potential of data by making business decisions that reflect consumers’ interests. Tech-powered operations that aren’t managed by the most proactive leaders make for an aimless business approach.

  3. Non-Routine Tasks

    customer support team leader assisting call center agent

    Contrary to what others think, customer service involves several dynamic tasks: problem solving, researching, brainstorming, and data analysis. To perform these, one would need advanced skills such as learning, critical thinking, creativity, and collaboration. These are capabilities most enterprise AI machines aren’t equipped with yet.

    Sure, we can give automation tools the ability to “learn” by feeding them sophisticated machine learning algorithms. But developers have yet to tackle massive challenges in this area. For one thing, computing tools must be able to process large data sets and contextualize them. The latter, however, is an increasingly tall order, especially in fields dense with social science principles, such as customer relations and marketing.

  4. Personalization

    smart customer support agent speaking to customer on the phone

    Automated customer support is straightforward, efficient, and relatively cheap. However, bots are often too brisk and logical to personalize conversations.

    This, perhaps, is currently the biggest loophole of call center automation. With consumers demanding individualized experiences, delivering dry and monotonous interactions would be a great disservice.

    Thus, businesses can’t depend entirely on chatbots if they want to build meaningful customer connections. Personalization, on the other hand, comes naturally for humans. Our innate ability to understand others’ emotions makes us engaging communicators.

A lot of work still needs to be done if we’re to build machines that can rival humans’ interpersonal skills. Right now, however, this is an area only humans can excel in.

The human element in customer support will never be completely replaced by machines as far as person-to-person interaction is concerned. This is why outsourcing your customer support to trusted third-party firms is still relevant despite the prevalence of automation tools.

Open Access BPO provides the high quality 24/7 customer support available in over 30 Asian and European languages. Our team of well-trained agents are ready to personalize interactions and elevate customer experience that will reflect your brand’s principles. Contact us now and start your outsourcing journey today.

 

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Faith is a digital media enthusiast aiming to become an active part of the tech world by sharing her insights. She likes to blog about everything digimarketing, technology, and social media.
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